Everything You Ever Wanted to Know About GCB Elections

The GCB will be holding its first General Membership Meeting during rehearsal on Thursday, May 24, 2018. The Executive Officers of the Board of Directors will be elected for the first time by the membership of the GCB during this meeting. Since dues were not required to be a member this year, anyone who has performed with us and is on our attendance roll will be eligible to vote. One third of our membership must be present to establish a quorum.

If any current member would like to be considered for executive office or for one of the NEW appointed director positions, self-nominations will be accepted via email to the Election Committee [gcbnotes@gmail.com] up through May 10, 2018. (Members will be getting an email from the Election Committee with instructions on how to self-nominate.) See below for a list of the possible positions and their descriptions. Note: Director positions may or may not be filled by the 2018-2019 Executive Committee, depending on the needs of the 2018-2019 season as ascertained by the Executive Committee. Only the Executive Officers are elected by the membership. For even more details than you see below, see the GCB Bylaws and Policies & Procedures documents found on our Links page (coming soon!)

GCB Policies & Procedures
II. LEADERSHIP POSITIONS & DUTIES

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BOARD OF DIRECTORS: Elected Positions
President: The President is the chief executive officer of the Band and shall supervise and control all of the business affairs of the Band.  The president shall:

• Preside at all meetings of the Board of Directors and of the Executive Committee.
• With the Secretary or any other proper officer of the Band corporation authorized by the board, sign any deed, mortgage, bond, contract, or other instrument which the board has authorized to be executed, unless the signing and execution has been delegated by the board, by these bylaws, or by statute to some other officer or agent of the Band corporation.
• Make all appointments of standing and special committees, subject to the approval of the Board of Directors.
• Call business meetings to coincide with the normal rehearsal schedule if needed. Special business meetings may be called when deemed necessary.
• In conjunction with the treasurer, music director, and business manager, prepare the annual budget to be approved by the Board.
• Be an ex officio member of all committees.

 
Vice President: The Vice President is an executive officer of the Band and shall:

• In the absence of the President, preside at meetings and perform all other functions of the President requiring immediate action.
• Have such other duties as are conferred upon them by the Board of Directors from time to time.

 Secretary: The Secretary is an executive officer of the Band and shall:

• Keep the minutes of the membership and board meetings.
• Give all notices required by law or by these bylaws.
• Handle such correspondence as may be required, and shall keep records of all such correspondence.
• Be custodian of the corporate records of the Band.
• In the absence of a Membership Coordinator, keep the Membership Roll and liaison with the Election Committee.
• Perform any duty incident to the office of secretary and any other duty assigned by the president or the Board.

 
Treasurer: The Treasurer is an executive officer of the Band and shall:

• Collect, manage, disburse and be accountable for all funds of the corporation.
• Co-sign all checks and drafts on the account of the corporation with the person or persons designated by the Board of Directors.

• Keep records of the financial situation of the band current and accurate and present the current financial status of the Band at the Annual Membership Meeting and as requested by the Board.

 
BOARD OF DIRECTORS: Appointed Positions
 
Music Director: The Music Director is an executive officer of the Band and shall:

• Be appointed by the Board of Directors and shall not be subject to a term limit.
• Be the Chief Musician in the band.
• Direct the band in all rehearsals and performances, except when he delegates that authority to another.
• Select the music and, in the absence of a Librarian, maintain a musical library.
• With the President and Business Manager, effectively supervise all the various Band activities including the scheduling of performances.
• Engage performance guests.
• Advise the Band regarding potential musical opportunities.
• Be circumspect in the exercise of his authority, but he shall consider that the confidence which is reposed in his office is sufficiently broad to enable him to act for the Band in all matters which require prompt or summary action.
• Keep the Board of Directors informed of those actions he takes.
• Be an ex officio member of all committees.

 
Business Manager: The Business Manager shall:

• Promote the Band to the community and potential members.
• Find occasions and venues for the Band to rehearse and perform.
• Be in charge of all publicity and public relations for the band.
• Be empowered to expend funds for these purposes within limits imposed by the Board of Directors.
• In the absence of a Fundraising Chairman, coordinate communication with and proposals to all appropriate arts funding agencies.

 
Fundraising Chairman: The Fundraising Chairman shall

• Coordinate communication with and proposals to all appropriate arts funding agencies.
• Oversee the Fundraising Committee.
• Ensure that all fundraising activities comply with all applicable laws and regulations.
• Present fundraising plans to the Board for approval.
• Oversee fundraising activities.

 
Equipment Manager: The Equipment Manager shall:

• Be in charge of the physical property of the band.
• Coordinate, supervise, and effect the movement of instruments and accessories necessary for rehearsals or performances.

 
Band Librarian: The Librarian shall:

• Maintain the band library.
• Be in charge of music folders at all rehearsals and performances.
• Maintain computer listings of all music in alphabetical order by title.
  
  

Membership Coordinator: The Membership Coordinator shall:

• Keep the membership roll updated.
• Keep a record of attendance at rehearsals and performances as reported by section leaders or in the absence of section leader/s, take roll at rehearsals and performances.
• In the absence of section leader/s, contact section members that are absent and actively encourage regular participation in all rehearsals and performances.
• Provide and maintain an event sign-up to determine member availability for performances and events.
• Liaison with the Nominating Committee and provide a roll of Active Members in Good Standing who are eligible to vote.

 
Information Officer: The Information Officer shall:

• Maintain social media and promote performances and activities.
• Maintain the website.
• Answer questions and find answers for people looking for information.

 
Section Leader/s:

• Assist the Music Director as described below under the Section Leaders heading.
• May be removed from their position and replaced at any time by the Music Director.

 
 Historian:​

• Keep a record of the band's accomplishments and activities for the year.
• Collect items such as pictures, programs, and news clippings about the band and its members.
• Keep material produced by the band throughout the year such as concert programs, flyers, and posters.
• Organize a scrapbook to tell the band's story for the year.
• Provide historical information to members as needed.
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Youth Representative: In an effort to provide an opportunity for community youth to participate in the administration of a music program and community outreach, a youth member of the band may hold the office of Youth Director with the same voting privileges as any other appointed office. A youth director shall not be a signee on any deed, mortgage, bond, contract, or other instrument which the board has authorized to be executed.
 
Director At Large: In the event that the number of directors is even a Director at Large shall be appointed by the president and approved by the Board of Directors, shall attend all board meetings, and shall have all the voting privileges of any appointed officer.
 
 
SECTION LEADERS
 
Appointment
Section Leaders are an integral part of the operation and overall success of the Band and are appointed at the start of each concert season by the Music Director. Section Leaders may be removed from their position and replaced at any time by the Music Director.
 
General Responsibilities
Section Leaders must fulfill the role of a “servant leader” to all members of the section by being available as a resource to each section member both during scheduled rehearsal and sectional times as well via telephone or email during the week. The Section Leader should maintain close communication with all section members to ensure that the members’ musical needs are met. Section Leaders should:

• Exhibit sufficient technical skills on instrument and have an adequate knowledge of musical interpretation.
• Exhibit effective leadership skills in dealing with peers and fellow section members to encourage section camaraderie and support of each other’s musical development, communicating any unresolved issues or concerns to the attention of the Music Director or Board member as appropriate.
• Promote individual musicianship within the section, allowing section members to grow musically.
• Evaluate all incoming section members for recommendation of placement within section.
• Monitor progress of section members and make necessary changes in parts and/or seating assignments based solely on the needs of the section.
• In consultation with the Music Director, assign solos within parts if Principal is unable to perform and be prepared to play any solos in the absence of the designated soloist.
• Support instructions given by the Music Director for the section and monitor their implementation for performances.
• Be knowledgeable of and ensure compliance with all approved Band policies and procedures.

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​GCB Bylaws
Article 4: BOARD OF DIRECTORS
The affairs of the Band shall be managed by its Board of Directors. The Board of Directors, at its sole discretion, may, by appropriate resolutions, delegate all or any part of its responsibilities to an executive committee or other committees, standing or temporary, comprised of directors and members.

A. Composition: The Board of Directors shall consist of no fewer than three (3) elected officers and no more than (15) elected and appointed directors. Elected positions include President, Vice President, Secretary, and Treasurer. 

B. Terms: The executive officers shall be elected by the membership and serve a term of one (1) year from August 1 through July 31. All other directors shall be appointed by the executive committee and shall serve from their date of appointment until the current performance year ends on July 31 or until their successors are appointed. 

C. Term Limits: The Music Director shall not have a term limit but shall be assessed and appointed annually. Directors may serve an unlimited number of one-year terms when elected according to these written procedures. 

D. Vacancies: The Board of Directors shall have the power to fill any vacancy caused by the death, resignation, or removal of any director. A Board member elected to fill a vacancy shall be elected for the unexpired portion of the term of office. 

E. Appointments: The Executive Committee may appoint board members to fill the offices of Business Manager, Fundraising Chairman, Equipment Manager, Librarian, Membership Coordinator, Section Leader(s), and Information Officer, and may elect or appoint other officers directors as needed.  These officers directors:

• Shall have the authority to perform any duty assigned by these bylaws or by the Board.
• May hold the position of more than one appointed office concurrently.
• Are allowed only one vote if holding more than one office.